If you haven't yet completed the forced switch from WebMail to Google Apps for Education, you have until Nov. 12 to get it done.
Tech began transitioning from the previous WebMail provider to Google's mail system on July 15, and the deadline to switch is now set in stone, according to Kevin Davis, Tech's help desk manager.
Related: Tech goes Google
"At that point, we'll begin moving over people that have not moved themselves, and it will probably take a couple of days to get people moved," Davis said. "Emails are being sent to users who have not migrated over yet, and Nov. 12 is the date we expect to have everybody moved by."
Once the cutoff date has passed, students will no longer be able to access their WebMail accounts and it will no longer be possible for them to transition to Gmail on their own.
"If they haven't switched, we're going to start provisioning their accounts. What they'll notice is if they haven't done anything, they'll try to check their mail with their phone or with WebMail, and it's going to fail," Davis said. "We're going to move their accounts to Google, and the messages coming in will be delivered to Google."
Currently there is a large banner on WebMail, directing Tech students on how to migrate.
So far, about 30,000 users have switched to Gmail, and about 9,000 haven't yet. This number includes staff members, students no longer taking classes and alumni.
The process was set in motion two years ago when a Tech selection committee decided to replace the standing email system with a suite of Google Apps. The end goal was making email management and online cooperation smoother and easier for students.
On the new Gmail system, emails no longer expire after a certain period, and accounts have 25GB of storage and a 25MB message size limit. In addition, protection of student information and privacy will continue in accordance with federal law, according to Davis.
The change will not affect VT Exchange, which is the current mail server used by faculty and staff at Tech.
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A version of this article appeared in the Oct 24 issue of the Collegiate Times.
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Not many faculty use the exchange server. Mainly administrators. Most faculty had to make the transition to Gmail.
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